Room Selection Guide

Room Selection Process

• Students who accepted the guaranteed offer for a double traditional room by June 10, 2024, will be entered in the time ticket lottery for room selection.  The time ticket lottery results will be shared with students during the week of June 10.  Please check your Carleton email account as your time ticket will be sent to this email only.
• If you have submitted a request for a special accommodation, you will be advised on June 11 whether your request is approved.  If your request is approved your space will be assigned and confirmed via email.  If your request is not approved, you will be included in the time ticket lottery to select a room in residence.
• The date and time on the time ticket confirms when you can first login to the Housing portal and select your space – you will NOT have access to the room selection function until then.
• Once the room selection opens (based on your time ticket) – it will remain open until June 28, 2024 11.59 pm.
• If you are in a roommate group – whomever has the earliest time ticket to access the room selection, can login and select spaces for everyone in the group.
• If a space has been selected for you by your roommate in your group but you would like to select a different space for yourself, you must leave the roommate group in order to access other available spaces for room selection.
• If you choose not to select a room in residence by 11:59 pm on June 28 – one will be assigned to you by Housing and Residence life services.

Refer to the Step by Step Guide for Room Selection.

Roommate/Suitemate Matching

• We strongly encourage roommate groups!
• If you have already decided on a roommate group – you can use search function SEARCH BY DETAILS and find your friends by their names and/or student numbers.
• You can create your own roommate group and invite others to join or you might receive an invitation to join a group. You will have the option to accept or decline the invitation. You can leave the group at any time up until selection time.
• Use the other two search functions to find potential roommates. SEARCH BY PROFILE  or SUGGESTED ROOMMATES. Suggested roommates is the list of students you have best matched with based on your life style responses – the list will have students of ALL genders. We encourage students to use the messaging option on the portal to reach out to the potential roommate.
• ABOUT ME: In this section we suggest that students share some information about themselves – this can include the program you are in, sports, interests, genders you are comfortable sharing a room/space with etc.

Room Selection Process

In your application, you can include your request(s) for special accommodation based on documented need. Please understand that there is no guarantee that your special accommodation request can be granted. Deadline to submit the supporting documentation is June 10, 2024.

Refer to the Step by Step Guide for Room Selection.

Roommate/Suitemate Matching

Roommate matching is based on the answers provided in your Residence Questionnaire. Please answer these questions as accurately as possible so that we can find the best possible match of roommate/suitemate for you.

Some factors that we take into consideration when matching roommates/suitemates are:

• Request for all gender/single gender floors
• Smoking (although all residences are smoke free)
• Answers regarding personal lifestyle

Roommate groups are encouraged, but are not mandatory. If you are not requesting a friend, you can review the list of suggested roommates based on your responses in the questionnaire.

We will begin accepting room change requests on September 30, 2024. Room changes are offered on a first come, first serve basis according to student type and availability. While every attempt is made to accommodate room change requests, a new room assignment is not always readily available. Residents will be contacted if and when there is a new room assignment to consider. More information regarding room changes can be found here.