Special Accommodation Request - Housing and Residence Life Services

Residence Special Accommodation Request

Students may submit a Residence Special Accommodation request if they have a physical or non-physical disability, medical condition, special dietary need or gender identity that may affect their room assignment or ability to use the meal plan.

The Special Accommodation request is submitted as part of the regular the application process.

Include in your request

Detailed documentation from the appropriate medical professional. Notes stating generally ‘due to medical reasons’ lacking any details and/or context will not be considered.
Signed and dated documentation with explanation of your personal situation and may include (but not limited to) the following:
- Specific nature of your request
- What might meet your needs and why
- What measures are currently in place at your own living environment (home, apartment) that address your challenges
- If dietary related, you must indicate the specific limitations you have and how you believe this may affect your ability to use a meal plan. You are strongly encouraged to connect with our dietitian via askadietitian@carleton.ca to discuss your concerns.

Housing and Residence Life services may request additional information to assess the request, or permission to speak directly to the medical professional. We may also request additional information demonstrating that you cannot attend University unless offered on-campus accommodation.

Submission methods

Upload through the application process.

Deadlines to upload the supporting documents

Upper year/Graduate students applying between Thursday, February 1, 2024 – Thursday, February 15, 2024 for the room lottery: Thursday, February 15, 2024
First year students (guaranteed and non-guaranteed): Monday, June 10, 2024

Requests and documentation received after the specified deadlines will only be considered under exceptional circumstances as determined by the Department and by space availability.

Please note that submitting the special accommodation request does not guarantee any specific style room accommodation.

Accommodations in Residence

Physical Disability: Students who submit a request under a physical disability will be connected with staff from the Attendant Services Program. This program is available to students with various levels of physical disability and attempts to provide support according to their specific needs. In order to provide comprehensive services, the program only accommodates a limited number of students each year.

We have a limited number of barrier-free rooms in Glengarry, Lennox and Addington, Frontenac, Leeds and Prescott Houses.

Residence staff work closely with the Attendant Services Program staff to assess and accommodate your requests. We assign rooms based on your level of physical challenge, support requirement and room availability.

Contact the Attendant Services Coordinator at (613) 520-6615 or by emailing matthew.cole@carleton.ca

Paul Menton Centre

We recommend students with disabilities contact the Paul Menton Centre for Students with Disabilities (PMC). PMC is responsible for coordinating academic accommodations and support services for students with disabilities.

Please note if you receive an academic accommodation through PMC (i.e. reduced course load), please request PMC to forward this documentation to Housing and Residence Life Services for review. Accommodation through PMC is not automatically shared with Housing and Residence Life Services.

Residence is a high density living environment, and it may be difficult to control this environment to the extent required to support some students’ needs. Upon submitting a Residence Special Accommodation request, please understand and acknowledge that you are responsible to be self-sufficient while in residence. This includes using existing services on campus for personal support to handle and manage your own personal needs. If you find yourself requiring additional support, Residence staff can refer you to appropriate community resources.