Special Accommodation Request - Housing and Residence Life Services

Residence Special Accommodation Request

Students may submit a Residence Special Accommodation request if they have a physical or non-physical disability, medical condition, special dietary need or gender identity that may affect their room assignment or ability to use the meal plan.

The Special Accommodation request is submitted as part of the regular the application process.

Deadlines to upload the supporting documents:

Upper year/Graduate students applying between February 1 – 15, 2024 for the room lottery: February 15, 2024
First year students (guaranteed and non-guaranteed): June 10, 2024

Requests and documentation received after the specified deadlines will only be considered under exceptional circumstances as determined by the Department and by space availability.

Please note that submitting the special accommodation request does not guarantee any specific style room accommodation.

What to Include in Support of Your Request

Provide detailed documentation from the appropriate medical professional. Keep in mind that notes stating generally ‘due to medical reasons’ lacking any details and/or context will not be considered.
The signed and dated documentation should provide explanation of your personal situation and may include (but not limited to) the following:
1. Specific nature of your request
2. What might meet your needs and why
3. What measures are currently in place at your own living environment (home, apartment) that address your challenges
4. If dietary related, you must indicate the specific limitations you have and how you believe this may affect your ability to use a meal plan. You are strongly encouraged to connect with our dietitian via askadietitian@carleton.ca to discuss your concerns.

Housing and Residence Life services may request additional information to assess the request, or permission to speak directly to the medical professional. We may also request additional information demonstrating that you cannot attend University unless offered on-campus accommodation.

Submission methods

Upload through the application process.

Accommodations in Residence

Physical Disability

Students who submit a request under a physical disability will be connected with staff from the Attendant Services Program. This program is available to students with various levels of physical disability and attempts to provide support according to their specific needs. In order to provide comprehensive services, the program only accommodates a limited number of students each year.

For students with physical disabilities, we have a limited number of barrier-free rooms in Glengarry, Lennox and Addington, Frontenac, Leeds and Prescott Houses.

Our staff work closely with the Attendant Services Program staff to assess and accommodate your requests. We then assign rooms based on your level of physical challenge, support requirement and room availability.

To learn more about the Attendant Services Program:

Visit their website by clicking here, or
Contact the Attendant Services Coordinator at (613) 520-6615 or by emailing matthew.cole@carleton.ca

Paul Menton Centre

Students with disabilities are recommended to contact the Paul Menton Centre. The PMC is responsible for coordinating academic accommodations and support services for students with disabilities. Please visit their website for further information by click ing here.

Please note if you receive an academic accommodation through PMC (i.e. reduced course load), please request PMC to forward this documentation to Housing and Residence Life Services for review. Accommodation through PMC is not automatically shared with Housing and Residence Life Services.