2025/26 Residence applications are open!

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Dates and Deadlines

Academic Year 2024-2025

You may find all important dates and deadlines for this session below!

Winter 2025

Friday, January 3, 2025

  • University opens at 8:30 a.m., but residence remains closed. Students will not have access to their residence rooms until 12:00 p.m. on Sunday, January 5, 2025.

Sunday, January 5, 2025

  • Current residence students return to their rooms starting at 12:00 p.m. Winter term residence move-ins will begin. Residence meal plan will start at dinner (4:00 p.m.).

Monday, January 20, 2025

  • Last day to decrease your meal plan for the winter term.

Monday, February 3, 2025

  • Housing Applications open for all application types. @ 12:00 AM

Monday, February 17, 2025 – Friday, February 21, 2025

  • Winter break. Residence and the Teraanga Commons Dining Hall remain open.

Monday, February 17, 2025

  • Deadline for upper year residence applications @ 11:59 PM

Monday, February 24, 2025

  • Upper year students will receive notification of the residence room lottery results for the 2025-2026 academic year.

Tuesday, February 25, 2025

  • Summer Residence application opens. @ 9:00 AM

Saturday, March 1, 2025

  • If approved for a Residence Withdrawal, no refund of residence fees will be given to students requesting to withdraw from residence after this date.

Saturday, April 12, 2025 – Friday, April 25, 2025

  • All students are required to vacate their residence room 24 hours after their last scheduled exam.

Sunday, April 13, 2025

  • All students who do not have take homes/exams are required to vacate their residence rooms. @ 12:00 PM

Sunday, April 27, 2025

  • All students must check out of residence. No extensions are permitted beyond this date. @ 12:00 PM

Summer 2025

Thursday, May 15, 2025

  • Cancellation deadline for upper year students

Friday, May 16, 2025

  • Last day for first year students to receive an offer of admission that includes guaranteed residence.

Monday, June 9, 2025

  • Deadline to accept a first year guaranteed room offer.

  • Deadline for first year guaranteed to cancel and receive a full refund of the $700 Residence Advance Payment. Review the Cancellation Policy.

  • Deadline for all new students who require Special Accommodation to submit medical documentation and personal requests to the Department of Housing and Residence Life Services

Tuesday, July 15, 2025

  • Deadline to cancel and receive a partial refund

Friday, August 22, 2025

  • Deadline for students coming in the fall term to select their preferred check-in date and time.

  • Last day to submit a Late Arrival form to ensure your residence room/meal plan are held until September 9, 2025

Monday, August 25, 2025

  • Payment deadline for Fall 2025 Residence fees.

Sunday, August 31, 2025

  • Residence meal plan begins at lunch @ 11:00 AM

Fall 2025

Tuesday, September 2, 2025

  • Students who have not checked in or provided a late arrival form: Rooms are cancelled and returned to the inventory pool for reassignment.

Tuesday, September 9, 2025

  • Last day for approved late arrivals.

Wednesday, September 10, 2025

  • Late arrival students who have not checked in: Rooms are cancelled and returned to the inventory pool for reassignment.

Tuesday, September 16, 2025

  • Requests for Room Changes open. 

Friday, October 3, 2025

  • Last day to apply for residence for the academic year 2025-2026

Thursday, October 30, 2025

  • Winter 2026 residence application opens. Pending availability, space will be offered on a first come, first served basis. @ 10:00 AM

Tuesday, November 11, 2025

  • Applications to stay through the Winter Holiday Closure open.

Tuesday, November 25, 2025

  • Payment deadline for winter term fees.

Monday, December 1, 2025

  • Last day for new fall term applicants to arrive in advance of the holiday break.

Tuesday, December 16, 2025

  • Deadline to complete the Holiday Stayover Application.

Sunday, December 21, 2025

  • Residence officially closes for the holiday break as of 12:00 pm. Access and meals are suspended until residence re-opens, 12:00 p.m. Sunday, January 4, 2026.


Three students in winter on Carleton campus

Residence Holiday Closure 2025


Residence will be closed as of 12 p.m. on Sunday, December 21, 2025 until 12 p.m. on Sunday, January 4, 2026.

Need to stay on campus during the closure?

The 2025/26 Holiday Stayover Application opens on Tuesday, November 11, 2025. Application deadline is Tuesday, December 16, 2025.

The Residence complex will be closed and locked as of 12 p.m. (noon) Sunday, December 21, 2025 until 12 p.m. on Sunday, January 4, 2026. Residents who are not pre-approved for Holiday Stayover, or who are completing their studies as of the end of the Fall Term, must leave residence for the duration of the Holiday Closure.

Dining Services locations will be closed during the holiday closure. The last meal served in the Teraanga Commons Dining Hall will be breakfast, ending at 10:30 am on Sunday, December 21, 2025. The first meal served in Teraanga Commons Dining Hall for the winter term will be dinner, beginning at 4:00 pm on Sunday, January 4, 2026.

Review Residence Reception Desk and Mail Room hours of operation.

Campus Safety Services will be on duty, regularly patrolling the floors throughout the closure.

Planning for the Residence Holiday Closure

Before you leave

Pack all valuables and items you will need while you are away. After leaving, you will not have access to your residence room or building until 12 p.m. on Sunday, January 4, 2026.

Access to buildings/rooms

Campus Card access to the buildings, floors and rooms will be deactivated as of 12 p.m. on Sunday, December 21, 2025, until 12 p.m. on Sunday, January 4, 2026.

Planning to return early?

Requests for early arrival will be considered. Students must still apply for Holiday Stayover and be approved to return early. Holiday Stayover fees may apply.

Permission to stay/return early will not be considered for students who have previously violated the Residence Contract.

If You Need to Stay

2025/26 Holiday Stayover Application

Residents who wish to remain on campus during the Residence Holiday Closure must apply for Holiday Stayover by Tuesday, December 16, 2025.

Who is Eligible:

Residents who are here for the full academic year (September-April), are in good financial standing, and have not broken the Residence Agreement are eligible to apply for Holiday Stayover. Exchange students who are here for Fall Term only, and students graduating at the end of the Fall Term who will not be enrolled in academic courses for Winter are not eligible for Holiday Stayover.

How to Apply for Holiday Stayover:

The 2025/26 Holiday Stayover Application opens on Tuesday, November 11, 2025.

  • Apply by submitting the Holiday Stayover Application by the deadline of Tuesday, December 16, 2025.
  • Applications will be reviewed during regular business hours and you will receive notice of your application decision via email within 2-3 business days of submission.

Holiday Stayover Fees:

  • $350.00 for applications submitted by the deadline of Tuesday, December 16, 2025.
  • Applications received after Tuesday, December 16, 2025 are subject to a late fee of an additional $50.00 and will be reviewed on a case-by-case basis. Applications will not be considered after December 20, 2025.

Holiday Stayover Fees must be paid by credit card to complete the application. Should your application be denied the Holiday Stayover Fee (less a $25.00 administration fee) will be refunded to the original method of payment.

As per the Residence Agreement, overnight guests are not permitted in residence during Holiday Stayover.