Moving Out
All students must vacate their room 24 hours after their last exam/take-home assignment, or by 12 p.m. (noon) on Sunday, April 27, 2025 – whichever is earlier. Students who fail to abide by the check-out procedures may be subject to an improper check out penalty fee charged to their student account.
Once you have completely vacated your room, you will be required to complete the Residence Check Out form. A QR code will be posted on each floor in all buildings to easily access the form.
To help coordinate move out and reduce traffic congestion on campus, please Expected Departure Form no later than Friday, April 4, 2025.
Checklist
- Remove garbage, place in dumpsters.
- Waste containers are empty and wiped clean.
- Ensure furniture is in place and in good condition.
- Vacuum carpet.
- Remove posters, tape or markings from walls, windows and ceilings.
- Wipe desk and vanity top clean.
- Empty and wipe all drawers and cupboards.
- Clean bathroom floor, bathtub, shower, sink and toilet.
- Clear and clean kitchen and appliances (applicable for Leeds, Frontenac and Prescott Houses).
- Metal keys returned to the Residence Reception Desk.
- Complete the residence check out form through StarRez (scan the QR code posted on your floor).
Residents sharing a double room, bathroom and/or suites are equally responsible for the condition and furnishings of these areas. Failure to meet the checklist and/or to leave your room in a clean condition may result in a minimum charge of $100 to your student account.
Mindful Move Out
Moving out means packing and sorting through your belongings. We value sustainability in residence, and our goal is to divert as much waste as possible when you depart.
- Sort your trash and recycle paper, plastic and organic waste.
- Aim to re-use your belongings – it’s easier and more sustainable than buying again.
- Drop off clean, usable but unwanted items off in the red donation bins – all donations go to the Diabetes Association of Canada. Alternatively, check out item swap events in residence to get something new in exchange.
Returning Coldex Fridges
Coldex will contact you in early April with full instructions for returning your fridge. You will be required to leave your fridge in your room when departing. Fridges will be collected after Sunday, April 26, 2025. You must leave your fridge clean, dry and defrosted.
If you have not received an email by early April or have any questions, please email Coldex directly.
Parking
Drivers are asked to exercise caution and patience when driving in the residence precinct.
Parking for loading belongings is on a first come, first served basis. Drivers must remain with the vehicle. Students should have all belongings packed and ready to quickly transport to the vehicle for an efficient move out.
