Withdrawing from Residence - Housing and Residence Life Services

When you accept residence, you accept an eight month agreement (September – April). Please read the following information from section 17 through section 20 in the Residence Agreement regarding moving out before the end of your agreement below.

17. The University may terminate this Agreement upon giving the Resident 72 hours’ notice if:
a. The Resident ceases to be registered in courses at the University; or
b. The Resident fails to make any payment owing under this Agreement by the date on which it falls due.

18. Notwithstanding section 17, the University may choose to, and reserves the right to, terminate this Agreement by giving the
Resident 24 hours’ notice if the Resident breaches this Agreement and/or the Residence Standards.

19. In the event of termination of this Agreement under section 17 or 18 of this Agreement, the Resident shall remain fully
responsible for all Residence Fees. The University may also charge an administration and processing fee of $700. In the
event of termination of this Agreement by the University without the fault, misconduct, delinquency, or breach of the
Resident, the University shall provide, at the University’s discretion (i) a pro-rated credit of Residence Fees already paid by
the Resident, or (ii) a pro-rated credit to the Resident’s University account of Residence Fees already paid by the Resident.

20. A resident who is unable to continue living in residence due to medical reasons, and/or exceptional circumstances beyond
their control, may submit a written application, along with any applicable supporting evidence including medical
documentation, to the University to request a pro-rated credit of their residence fees. The application must be submitted
within thirty (30) days of the Resident’s withdrawal from Residence. Applications will be considered and determined by the
University at its sole and absolute discretion.

No credit of fees shall be granted to any resident whose Agreement is terminated on or after March 1, 2024

Please review the Residence Agreement to understand your contractual obligations before completing the residence withdrawal application below:

If you choose to vacate residence with no fee adjustment, please ensure to follow the steps below:

Remove all belongings/debris from your room/common areas and ensure it is clean. Take pictures of the clean room.
- Carts may be available to sign out at the Residence Reception Desk.
Lock your door
Go to the Residence Reception Desk to advise you are checking out, and return room keys if applicable.

If you wish to apply to withdraw from residence, please complete the application form below”

Residence Withdrawal Application

Name:*
First Last
Carleton University Student Number*
Room Number:*
Building*
Move-Out Date*
Date Format: DD slash MM slash YYYY

Room keys must be handed back on this day if your residence withdrawal is approved.
Estimated Time of departure:*
Reason for leaving Residence:*
- Complete academic withdrawal
- Graduating
- Seeking to withdraw residence only
- Exchange Term Ending
For "Complete academic withdrawal" please be sure to withdraw from your courses. For assistance in withdrawing from courses, please contact the Registrar's Office at either registrar@carleton.ca or 613-520-3500.
Please update your new address information on Carleton Central.

If you paid your fees through OSAP, etc., any refund resulting from a residence withdrawal is pending approval of the Awards Office. If you have a credit balance on your student account after it has been adjusted, you can request a refund through your Carleton Central account. Under the Student Accounts section, there is a link titled “Request Refund/Scholarship Balance”. Please refer to the University website for further information regarding refunds: https://carleton.ca/studentaccounts/faq/#Refunds.

ROOMS MUST BE LEFT EMPTY AND IN A CLEAN STATE OF GOOD REPAIR. A minimum charge of $100 will be applied for cleaning, plus appropriate costs of repair, for failure to do so.

If your building still uses a metal key, please return all keys to the Residence Commons Reception Desk upon your departure.

You will be contacted by email once your withdrawal application is processed.
Please specify why you are leaving Residence and/or Carleton University*
Supporting Documentation
Drop files here or
If you would like to submit supporting documentation, please attach it here
If you have supporting documentation you wish to submit, (i.e. medical note, personal letter, etc.), please email the document(s), from your Carleton email account, to residence@carleton.ca
Forwarding Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Not your Carleton Residence address.
Email Address*

Carleton email address preferred.
Phone number:*
Check out at the Residence Reception Desk*
I understand that I must check out at the Residence Reception Desk in the Residence Commons building in order to complete my Withdrawal from residence, and have my fees adjusted, if my release is approved.
$700 Administrative Fee*
I understand if I am released from my Residence Agreement and receive a credit of residence fees there is a $700 Administrative and Processing Fee charged to my Student Account. Exchange students whose term is ending at the end of the fall term are exempt from the Administrative and Processing Fee.
Minimum $100 Cleaning Fee*
I understand that if my room is not left in a clean state a minimum charge of $100 will be applied to the Student Account for cleaning, plus appropriate costs of repair.
Key Return*
I understand that my room metal key(s) is to be returned to the Residence Reception Desk on the move-out date stated above.
If keys are not returned the Housing Office is not aware that you have moved out. There are also missing key and lock change charges of up to $200 for missing keys.
This collection notice may be appended to forms used by Academic and Administrative units to collect personal information from any individual who interacts with us. “Personal information collected through this form will be used and disclosed by Carleton University under the authority of the Carleton University Act, 1952, and in accordance with sections 39, 41 and 42 of Ontario’s Freedom of Information and Protection of Privacy Act. The purpose of this processing is to apply for a withdrawal from residence. If you have any questions about the processing of personal information by Carleton University, please contact the Manager, Privacy & Access to Information, by phone at 613-520-2600 ext. 2047 or by e-mail via University_Privacy_Office@carleton.ca.” If the collection is occurring through a web form, you can create a PDF of the completed notice and create a hyperlink with the following statement. The hyperlink would be linked to the words “privacy notice”: “By clicking submit, you acknowledge that you have read the privacy notice and you consent to the uses and disclosures identified”.
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