Moving Out – April 2020

You won’t know where the time went…

Blink and you’ll miss it! The year will be over before you know it, and as a Residence student you will have a check-out procedure to complete before your summer can officially begin!  All students are required to vacate your room no later than midnight the day following your final exam.  Students with no take homes/exams are required to vacate their residence room by 12:00 am midnight on April 12th, 2020.  You will receive an email containing specific move out information. Check out procedures will be posted on all floors.

Checking Out

Remember that residents sharing a double room, bathroom and a suite are equally responsible for the condition and furnishings of these areas.

Following is a check-list which will help you to prepare for moving out:

Room Inspectors will check bedrooms, suite areas and bathrooms for the following.

  • All garbage has been removed.
  • All furniture is in place and is in good repair.
  • Carpet has been vacuumed.
  • All posters, tape, or markings have been removed from walls, windows and ceilings.
  • Waste and recycle containers emptied and wiped clean.
  • Desk and vanity top wiped clean.
  • All drawers and cupboards empty and wiped clean.
  • Bathroom floor, bathtub, shower, sink and toilet all clean.
  • Kitchen and appliances in Leeds, Frontenac and Prescott cleared and cleaned.

If the above check-list is not met and/or failure to leave your room in a clean condition may result in a minimum charge of $100 charged to your Student Account.  

Express Check Out

Students are to use Express Check Out for moving out of residence.  Express Check Out envelopes will be distributed during a community meeting on Sunday, April 5th at 9pm. Complete the form and place your room keys/swipe card inside the envelope and leave it at the Residence Information Desk, or the Housing Office (during regular business hours Monday to Friday (8:00 am to 4:30 pm) .  Failure to return the keys you previously signed for, will result in a $100 charge for each lock including room and/or suite doors, $10 for floor storage keys and $20 for access cards.  The room will be inspected after departure.  Please be sure to lock your door prior to returning your envelope.

Return of Coldex Fridges

You will be contacted in early April by Coldex with full instructions for  returning your Coldex fridge.  Students will be required to leave their fridge in their room when departing.  Fridges will be collected after April 24th.  It is mandatory your fridge is left, clean, dry and defrosted. If you have not received an email by early April or have any questions please contact Coldex directly at by clicking here.

Move-Out Parking Registration

Move-out registration begins at 12:00 pm on Thursday, March 5th, 2020 on a first-come, first-serve basis. If you plan to move-out between April 14th to April 25th between the hours of 8:00 am to 6:00 pm, or on April 26th between 8:00 am to 11:30 am you must register for a 30-minute move-out time. There is a limit on the number of vehicles permitted during each 30 minute slot.  You cannot change your time slot once registered online, but you can contact the Parking Services Office before noon on April 12th if you require a change made,  Even if a moving company is being used, registration is required.  Register at Parking Services by clicking here.  Select the Forms icon – form is titled Residence Move-Out 2020 Application Form.

For the Parking Services website click here.


The following is a list of providers of storage facilities, which are available in the Ottawa area. Carleton University has not evaluated these services nor does it endorse them in any manner. Students use these services at their own risk and the University does not accept any responsibility or liability for loss or damage to property arising out of the use of any storage facility.

Store your Dorm – 1-416-953-0035


Request for Extensions – (The deadline for Extension Requests is April 13th)

Written requests to remain in residence beyond your last day may be submitted for consideration. The Extension Form is to be completed online and can be found below. Please note that extensions will not be considered for students who have violated the Residence Agreement.  Supporting documentation (copy of the itinerary, clearly showing the date the flight was booked) will be required for students requesting an extension for flights which were prebooked prior to the release of the exam schedule.

This year, we have a very quick transition to our summer operations, requiring the immediate use of rooms in LEEDS and FRONTENAC House as residents vacate.  Therefore, we are unable to grant extensions beyond your scheduled date of departure after your last exam, with the exception of those requesting for academic responsibilities (a scheduled take home exam or project), summer residence or a flight/train booked prior to February 15th.  Furthermore, students scheduled to leave on April 26th must vacate their rooms no later than 12 NOON.

The Housing and Residence Life Department is not made aware of take home exams and therefore these have not been considered when determining your departure date. Students with take home exams will need to register with the Housing and Residence Life Department and provide a copy of their syllabus confirming the take-home to extend their stay.

The deadline for extension requests is April 13th. Requests after this date will not be considered.

Notwithstanding the above, ALL students must check out of Residence no later than 12:00 pm noon, April 26th, 2020.

Students who fail to abide by the check-out procedures may be subject to an improper check out penalty fee that would be charged to the Student Account.

Request for Room Extension Form

Note: The deadline to apply for an extension requests is April 13th.  To request an extension please complete the Extension Form here.  If you are requesting an extension for the one of the reasons below, please email Wanda Bochert with supporting documentation here.

  • Pre-arranged flights/train (booked prior to release date of Exam schedule) – please provide travel itinerary from booking/travel agent
  • Take-home exam or project due after your last exam date – please provide syllabus detailing Course name and number and date assignment is due
  • On campus employment – please provide a letter from manager confirming requirement to work past last exam date and date of last shift

Please note the last night of Residence is April 25th. All students must check out of Residence no later than 12:00 pm, noon, April 26th, 2020.  We are not able to assist students looking to extend their stay to accommodate a lease beginning after April 26th, 2020.

You will receive confirmation of your application and further instructions regarding approval by email. Permission to stay will not be considered for students who have previously violated the Residence Contract.

Requests submitted after April 13th WILL NOT BE CONSIDERED.

For those students who do not comply with the outlined procedure of prior approval, additional penalties/sanctions may be applied.