Moving Out – April 2021

Moving residences is permitted under Ontario’s stay-at-home order. As such, residents are still required to move and we would ask that they do so safely.

You won’t know where the time went…

Blink and you’ll miss it! The year will be over before you know it, and as a Residence student you will have a check-out procedure to complete before your summer can officially begin!  All students are required to vacate your room no later than midnight the day following your final exam.  Students with no take homes/exams are required to vacate their residence room by 12:00 am midnight on April 17th, 2021.  You will receive an email containing specific move out information. Check out procedures will be posted on all floors.

Checking Out

Remember that residents sharing a double room, bathroom and a suite are equally responsible for the condition and furnishings of these areas.

Be COVID wise:

  • W – Wear a mask or face covering where required, or when you cannot maintain a physical distance of two metres (six feet).
  • I – Isolate yourself from others when you are sick (and get tested promptly if you have COVID-like symptoms).
  • S – Stay two metres (six feet) apart from those outside your household or your chosen social support person(s).
  • E – Exercise proper hand hygiene; wash your hands regularly or use sanitizer especially before touching your face.
  • Each resident is permitted one person to assist with moving your items out of your room.

Following is a check-list which will help you to prepare for moving out:

Room Inspectors will check bedrooms, suite areas and bathrooms for the following.

  • All garbage has been removed and placed in dumpsters.
  • All furniture is in place and is in good repair.
  • Carpet has been vacuumed.
  • All posters, tape, or markings have been removed from walls, windows and ceilings.
  • Waste and recycle containers emptied and wiped clean.
  • Desk and vanity top wiped clean.
  • All drawers and cupboards empty and wiped clean.
  • Bathroom floor, bathtub, shower, sink and toilet all clean.
  • Kitchen and appliances in Leeds, Frontenac and Prescott cleared and cleaned.
  • DO NOT LEAVE KEYS IN ROOM

If the above check-list is not met and/or failure to leave your room in a clean condition may result in a minimum charge of $100 charged to your Student Account.  

Parking Registration

Move-out parking registration will be on a first-come, first-serve basis starting at 12 pm on Friday, March 5th.  If you plan to move out between April 13 and April 27 between the hours of 8:00 am and 6:00 pm or April 28 between 8:00 am and 1200 pm, you MUST register for a 30 minute move-out space. Move-out registration enables you to park closest to your residence building. There is a limit on the number of vehicles permitted during each 30 minute time slot. You may not change your time slot once registered online, but you may contact the Parking Services Office (parking@carleton.ca) before 1230 pm April 17 if you require a change made. Even if a moving company is being used, registration is required.

Register at Parking Services by clicking here. Select the Forms icon – form is titled: Residence Move-Out 2021 Application Form.

Express Check Out

Students are to use Express Check Out for moving out of residence.  Express Check Out envelopes will be available at the Residence Commons Reception Desk. Complete the form and place your room keys/swipe card inside the envelope and leave it at the Residence Commons Reception Desk, .  Failure to return your room keys or key card, will result in a $100 charge for each lock including room and/or suite doors, and $10 for access cards.  The room will be inspected after departure.  Please be sure to lock your door prior to returning your envelope.

Student are encouraged to bring their own handcarts for use as the carts at the Residence Desk are signed out quite quickly.

Return of Coldex Fridges

You will be contacted in early April by Coldex with full instructions for  returning your Coldex fridge.  Students will be required to leave their fridge in their room when departing.  Fridges will be collected after April 28th.  It is mandatory your fridge is left, clean, dry and defrosted. If you have not received an email by early April or have any questions please contact Coldex directly at by clicking here.

Storage

The following is a list of providers of storage facilities, which are available in the Ottawa area. Carleton University has not evaluated these services nor does it endorse them in any manner. Students use these services at their own risk and the University does not accept any responsibility or liability for loss or damage to property arising out of the use of any storage facility.

Store your Dorm – 1-647-607-8991.  For more information, please visit the Store your Dorm website at www.storeyourdorm.ca.

FindStorageFast – an online marketplace for self storage, and a great resource for university students across the country.

ALL students must check out of Residence no later than 12:00 pm noon, April 28th, 2021.

Students who fail to abide by the check-out procedures may be subject to an improper check out penalty fee that would be charged to the Student Account.

Please note the last night of Residence is April 27th. All students must check out of Residence no later than 12:00 pm, noon, April 28th, 2021.  We are not able to assist students looking to extend their stay to accommodate a lease beginning after April 28th, 2021.

For those students who do not comply with the outlined procedure of prior approval, additional penalties/sanctions may be applied.

Move out FAQ can be found by clicking here.

Request for Room Extensions in April

  • i.e. 123-1 Lennox and Addington House
  • i.e. 101234567
  • i.e. jamiesmith@cmail.carleton.ca
  • Date Format: MM slash DD slash YYYY
  • The last night of academic residence is April 27th. Extensions beyond 12:00 pm noon on April 28th will not be considered unless you have a confirmed commitment to stay in summer residence for a minimum of 30 nights.
  • Date Format: MM slash DD slash YYYY
  • This collection notice may be appended to forms used by Academic and Administrative units to collect personal information from any individual who interacts with us. “Personal information collected through this form will be used and disclosed by Carleton University under the authority of the Carleton University Act, 1952, and in accordance with sections 39, 41 and 42 of Ontario’s Freedom of Information and Protection of Privacy Act. The purpose of this processing is to request an extension beyond the day after your last exam in April. If you have any questions about the processing of personal information by Carleton University, please contact the Manager, Privacy & Access to Information, by phone at 613-520-2600 ext. 2047 or by e-mail via University_Privacy_Office@carleton.ca.” If the collection is occurring through a web form, you can create a PDF of the completed notice and create a hyperlink with the following statement. The hyperlink would be linked to the words “privacy notice”: “By clicking submit, you acknowledge that you have read the privacy notice and you consent to the uses and disclosures identified”.